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How to Organise an Event Using Radio Communications

Tips for Organising a Successful Public event

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Event Two-Way Comunications Hire Solutions by Yesway

A critical consideration when organising an event is how to effectively manage your staff.

[bctt tweet=”A critical consideration when organising an event is how to effectively manage your staff.” username=”yeswaylimited”]

While using mobile phones & shouting may be adequate at the pre event setup stage, problems can occur during the event.

One such problem is the noise levels that can be generated during the event.

Live music events present a particular challenge, as it can be hard to hear a mobile phone ring.

It is also hard to hear what is being said by the caller.

A hand-held, or hand-portable , two-way radio can utilise accessories , such as noise canceling headsets.

Another benefit of using two-way radio for management of events, is speed.

In an emergency situation, such as an accident, two-way radio allows the emergency message to be sent straight away.

By contrast, a mobile phone would require you to select the correct number, then dial and wait for an answer.

In an emergency situation, time can make all the difference.

Once you have decided to us radio communications at your event, you have further considerations.

What some people do at this point is Google it, and then look for the cheapest price.

Once a website has been selected to click on, the questions start.

Are you sure whether a VHF or UHF system will work best?

event communications services
Radio Communication services for music festivals and events all over Lincolnshire , Yorkshire, UK & International

The answer is it could be one or the other, or both, or none!

Let me explain,

Generally a VHF system will give better communication range in Open Country.

As most events are outside, you may decide this is what you want, and need.

But wait! Will you also be operating inside metal framed buildings, or multi-storey buildings, or forested areas? If this is the case, then a UHF based system might be for you.?

The best way is to have a company come out to you and properly assess and radio test the event site before the event.

This way, any ‘black spots’ in coverage can be ‘engineered out’ by making the correct equipment choices. In collaboration with your radio communications engineer, problems can be eliminated before the event.

Sometimes whether you choose VHF or UHF, neither provide acceptable radio coverage & range.

This situation demands a radio engineering approach involving a device called a radio repeater.

A radio repeater is a device that boosts the range of a radio signal.

This is done by receiving & then re-transmitting the radio signal.

The repeater is connected to a high (usually mast mounted) aerial or antenna, via a low loss coaxial cable.

Having an antenna (aerial) mounted high on a mast helps with the radio communication range.

This is because radio waves at VHF & UHF frequencies are normally ‘line of sight’.

Therefore height helps with range.

Some of the discount two-way radio hire companies will hire you a repeater, with a couple ‘clip on’ antenna.

This in theory can work, as one antenna receives the signal, and the second antenna re-transmits the signal.

However, the repeater can become ‘DE-sensitised’ if the transmit & receive antennas are not enough apart.

From what I have seen on the discount radio hire websites selling this option, the antennas do not have enough length of coaxial cable to adequately space them apart.

A DE-sensitised repeater will give poorer range.

A cheap solution therefore will not give you maximum range.

The ‘proper’ way of using a repeater is to use only one single antenna, a suitable erected mast, and a device called a ‘duplexer’.

The duplexer allows one antenna to both receive and transmit at the same time.

This clever device (duplexer) provides better range & performance than the two antenna ‘cheaper’ systems, as less likely to suffer from DE-sensitisation.

You may also be given the option to choose between Digital, and Analogue systems.

Feel free to ask about the difference.

Finally, who needs to speak to who?

For example car park attendants, first aid staff, or organisers / management.

A range of sophisticated options and channels can be programmed into the radio equipment.

Again, feel free to ask for help.

To book equipment for an event click HERE

@acraigmiles

@yeswayradio

Radio Systems

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The non technical offshore renewables Industry Managers guide.

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Radio Communications 101 – The non technical offshore renewables Industry Managers guide.

Radio communications can help improve business efficiency and safety, whether shore-side, or at sea.

Radio waves travel differently depending on frequency, but most portable systems (hand held walkie-talkies etc) have line of sight transmission characteristics.

You will come across VHF & UHF systems. This refers to the frequency (similar to the channel), and each has differing characteristics, suited to applications.

VHF, which stands for Very High Frequency, occurs between 30 – 300 MHz (megahertz), and gives a greater range than UHF in open country (or sea).

UHF, which stands for Ultra High Frequency, occurs in the range of 300 – 3000 MHz. Although UHF has a shorter theoretical range than VHF, it tends to offer better performance in built up areas, such as buildings and built up areas.

Therefore communication between an offshore wind farm and a shore-side, or ships base station, would ideally suit VHF.

Communication within an enclosed structure, such as a building or ship, would suit UHF better.

Physical obstacles attenuate or even block radio signals. This can be solved by using a ‘radio repeater’. A radio repeater is a device that combines both a radio receiver, and a transmitter.

Used in conjunction with a tall antenna, it will receive a weak signal from a far off radio, and then re-broadcast the same signal at a greater signal strength.

A radio repeater can therefore increase your communications range, and allow signals to pass, which might otherwise be blocked by physical objects.

Radio equipment is available in a variety of Ingress protection (IP) ratings up to IP68, allowing water submersibility, making radio communications reliable even in the hostile offshore environment.

For potentially explosive environments, such as ships battery rooms and fuel depots, Intrinsically Safe ATEX radio equipment is available.

Yesway Communications recently helped an Aberdeen based offshore contractor involved in installing offshore wind turbines. Poor radio performance when around the ship was solved through proper equipment setup (something that had not been done by the original supplier of the equipment)

The Internet of Things and increased automation of shipping presents new opportunities and challenges. For help and guidance on IOT (Internet of Things) Wireless possibilities, visit this link to our sister site.

More Information

Craig Miles, Tel. +44 (0)1482 520 818 Fax. +44 (0)1522 740 818
E-mail: craig.miles(at)yesway.co.uk Web: http://www.yesway.co.uk

 

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Free audit of Lincolnshire & East Yorkshire Schools radio equipment call security

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Radio communications is often used by schools to communicate between the office and the playground.

Many systems in use can be easily eavesdropped on by strangers, which has possible safeguarding issues.

We are offering schools a free onsite audit of their two-way radio equipment during July 2014.

To register email:     schools [at] yesway.co.uk

Note: replace the [at] with the @ symbol. We do this to prevent spam bots on the internet.

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Safeguarding Danger of Schools Radio Communications Activity

Safeguarding Danger of Schools Radio Communications Activity, by Craig Miles, P.G.C.E

 

Radio communications enable school staff to communicate using devices such as walkie-talkies, however wrong equipment choice can result in breaches of data protection & safeguarding.

Due to the introduction in the last few years of the licence free radio system, known as ‘PMR 446’ , many schools have chosen these short range handheld radios, as they offer a cost effective solution to their communication needs.

Professional PMR 446 radios are often advertised as having ‘private channels’, which is reassuring to Head Teachers, who believe that conversations about school business are secure, and free from other users.

The ‘private channel’ is achieved by one of two techniques, known as CTCSS & DCS. These techniques use special signals to only allow you to hear conversations from radios programmed with the same signal setting.

It is a misconception that the channel is private, as the speech being transmitted is often unencrypted, and can be heard by anyone monitoring the channel, for instance if they turned their own ‘private channel’ settings off.

Schools need to check whether their handheld ‘walkie-talkie’ radios are secure, and that their staff are trained in correct usage of radio communications, not only to comply with data protection requirements, but also potential safeguarding issues.

 

Wriiten by Craig Miles of  www.Yesway.co.uk   © 2013

 

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starting a taxi business

Reduce communications costs and gain advantage over rival taxi companies when starting up a taxi business, by choosing a complete communications package from Yesway.

We had a recent enquiry from a taxi business that started six months ago, and was spending £300 a month on mobile phone calls.

Yesway provides solutions that save you money on calls.

Taxi Silver Package

  • Taxi Radios – One base station & one mobile with magmount aerial – for one car taxi startup business.
  • Website – including .co.uk domain name, standard taxi website design, website hosting.
  • £100 per month + VAT (12 month minimum period).
  • For additional taxi cars, add £20 + VAT per extra radio.
Taxi Gold Package

As above but with the additional features:

  • Website email address specific to your domain name, for example, service@yesway.co.uk
  • Local geographic phone number, i.e (01522) 740818 specific to you, and diverted to your mobile to receive calls from customers*.
  • One hour per month of site content updating with your newsletters etc, which helps with Search Engine Optimisation.
  • Only £200 + VAT (minimum 12 months), based on one car and one base station option detailed above.
  • Call Now on (01522) 740818 or (01482) 520818.

 

 

*Fair usage limits may apply to incoming calls to mobiles.